IDENTITY STATEMENT
Reference code(s): GB 0100 KCLCA KAS/AD
Held at: King's College London College Archives
Title: King's College London Secretary's general administration files
Date(s): Created 1750-1991; accumulated 1829-1991
Level of description: sub-fonds
Extent: 1114 files
Name of creator(s): King's College London | College Secretary's Department
CONTEXT
Administrative/Biographical history:
Between 1831 and 1988 the College Secretary rose from Secretary to the Principal and Council to senior administrative officer of the College. Throughout the period the College Secretary had responsibility for servicing the Council, its main standing and special subcommittees, and the Academic Board. In the 1960s, the post of Academic Registrar was reorganised to reflect the coordinated responsibility for student admission and examinations with the Department.
CONTENT
Scope and content/abstract:
Eight series of records relating to administration, finance, estates and special purposes, including papers relating to Secretaries' and Bursars' general correspondence, 1872-1953, 1977-1982, notably including Royal patronage of King's College London, 1901-1911; Indian students, 1906-1922, 1948; appeals by King's College London for endowments and funds, 1872-1907; exhibitions, 1897-1912, 1977-1979; gift of Holbein prints, 1921-1934; the King George III collection of mechanical models and scientific instruments, 1926-1977; Royal visits, 1955-1959, 1978; opening of the new Strand building, 1970-1972; King's College London Annual Dinner Committee minutes and accounts, 1875-1876, 1896-1920; Fellows of King's College London, 1896-1916, 1961-1983; representation of King's College London on the governing bodies of various schools and colleges, 1952-1983, the City Parochial Foundation, 1941-1983, and St Mary-le-Strand Charity, 1923-1985 (KAS/AD1).
Annual statements of accounts including departments, 1828-1980; final accounts and reports, 1910-1959; assets and liabilities annual statements, 1833-1853; copy documents of the Royal warrant and grant, charter and various acts, 1829-1906; funds and appeals accounts with lists of donors, 1895-1928, correspondence and working papers relating to financial reorganisation, 1896, 1905-1906; estimates and revised estimates with reports, 1910-1960, printed accounts, abstracts and reports, 1910-1959; Theological Department final accounts and estimates, 1926-1960; Quinquennium reports, grants, estimates and related papers, 1910-1935, 1946-1952, 1974-1975; special apparatus accounts and correspondence, 1920-1952; accounts and correspondence relating to the separation of King's College School, King's College Hospital and Strand School from King's College London, 1908-1911; correspondence and papers relating to non-recurrent, capital and block grants, 1947-1951, 1965-1982; report on the merger of King's College London, Queen Elizabeth College and Chelsea College, 1984; correspondence concerning loans, debts, income tax, insurance, investments, and departmental expenditure, 1897-1981; trust deeds, correspondence and reports relating to the Staff and College retirement funds and superannuation schemes, 1898-1923, 1930-1931, 1948-1953, 1971-1985 (KAS/AD2). Title deeds and correspondence relating to the advowson of West Barkworth, Lincolnshire, 1750-1957, the benefice of Westmill in Hertfordshire, 1901-1985, and the benefice of Bolney in Sussex, 1957-1968; Building Extension fund donations, 1881-1896, 1907-1910; Agreements, leases, plans, correspondence and reports relating to the letting, purchase, alteration and refurbishment of buildings, 1892-1987, notably laboratories, 1898-1915, 1945-1952, 1960-1966; establishment of the Architectural Museum, 1896-1897; repairs and maintenance of the College organ, 1910-1911, 1929-1932, 1974-1976; various Strand buildings, 1907-1920, 1935-1945; properties in Bristol, 1939-1942; chapel alterations, 1930-1935, 1946-1948; inventories of departmental apparatus 1906-1968; war damage, 1945-1952; Accommodation Committee minutes and correspondence, 1948-1987; development of 62-68 Half Moon Lane site, London (Botany and Zoology departments), 1950-1968; Planning and Steering Committees and various subcommittees minutes and papers, 1954-1969; development of King's College London Quadrilateral (Strand site) correspondence, papers, plans and Subcommittee minutes, 1954-1976; alterations to Medical Faculty Building minutes and papers, 1960-1979; correspondence with the National Trust concerning the Roman Bath, 1962-1974; campaign to acquire the East wing of Somerset House public access, 1963-1976 (KAS/AD3). Correspondence, minutes, plans, accounts and inventories relating to the establishment, running and development of King's College London's hostels for students, 1902-1982, notably King's College Hall, 1910-1982, including use by the RAF, 1940-1946; King's College Hostel, Vincent Square, London, 1908-1982, including use as a military hospital during World War One, 1914-1919, and air raid warden station during World War Two, 1939-1942; Halliday Hall, London, formerly Montrose Court Hotel, 1949-1976; Women's Hostel, Queensborough Terrace, London, 1920-1946, Theological Hostel, 42-43 Mecklenburgh Square, London, 1902-1908 (KAS/AD4). Correspondence and papers relating to Service Units and functions, 1966-1977, notably the Animal Unit, 1966-1981, Boat House, 1926-1947; establishment and development of the Computer Unit, 1964-1983; Dining Hall/Catering Department/Refectory Committee 1889-1920, 1942-1983; Rogate Field Centre near Midhurst, Sussex, 1965-1982; Safety Committees, 1957-1982 (KAS/AD5). Papers, relating to personnel including appointments, salaries, sabbatical leave, training, student demonstrations, negotiating, staffing and consultative committees, overall policy and welfare, 1895-1924, 1931, 1938-1939, 1944-1991, notably Advisory Committees on Academic, Clerical, Technical and Manual Staff, 1952-1986; Association of University Teachers Committees, 1938-1939, 1952-1985; various staff appointments and retirements including the Principal, the Dean, and Chairs and Established Readerships, 1895-1920, 1944, 1947-1952, 1956-1991 (KAS/AD6). Papers relating to the Union of Students notably grants, student discipline, clubs, welfare and day nursery, 1898-1922, 1948-1983 (KAS/AD7). Papers relating to World War One, notably research work and munition training to support the war effort, 1914-1921; war memorials, 1918-1941, 1950-1952, 1972-1983; Mitcham Sports Ground, 1919-1931, 1968-1975; emergency arrangements made by King's College London during World War Two 1938-1948; Fire and air raid precautions, 1938-1945; staff and students deferral of National Service 1939-1956; Centenary committees and appeal, 1927-1933; 150th Anniversary celebrations 1975-1981; Development Trust programme 1978-1984 (KAS/AD8).
ACCESS AND USE
Language/scripts of material: English
System of arrangement:
In-correspondence is arranged alphabetically and then chronologically, and out-letter books are arranged chronologically. Other papers are arranged as outlined above. Within each series records are arranged chronologically in major subject groupings.
Conditions governing access:
Subject to a thirty year closure period.
Conditions governing reproduction:
Copies, subject to the condition of the original, may be provided for research use only. Requests to publish original material should be submitted to the Director of Archive Services, King's College London.
Physical characteristics:
Finding aids:
Detailed catalogues are available in hard copy in the reading room of the College Archives.
ARCHIVAL INFORMATION
Appraisal, destruction and scheduling information:
Accruals:
Archival history:
Records within these series reflect the individual responsibilities of a number of officers within the Secretariat. Where duplicate series exist, those retained are the master set of records for a particular function. Where responsibility has been split more than one sub-series of files may have been retained.
Immediate source of acquisition:
ALLIED MATERIALS
Existence and location of originals:
Existence and location of copies:
Related material:
King's College London Archives holds College Secretary's files relating to policy, 1828-1992 (KAS/GC) and academic departments and academic initiatives, 1896-1900 (KAS/AC), the Principal's and Secretary's in and outletter series 1828-1917 (KA/IC and OLB); Library files relating to administration, 1925-1994 (KAL/AD); papers of King George III Museum, 1769-1951 (K/MUS).
Publication note:
DESCRIPTION NOTES
Note:
Date(s) of descriptions: March 2000