Reference code(s): COL/TCD/AD
Held at: London Metropolitan Archives
Title: TOWN CLERK'S DEPARTMENT: ADMINISTRATION
Level of description: Collection
Extent: 19.7 linear metres
Name of creator(s): Corporation of London
The office of Town Clerk can be traced back to 1274, when it was referred to as the office of Common Clerk. The Town Clerk was responsible for recording the minutes of the Common Council and all of its Committees as well as for general record keeping and administration.
In the present day, the Town Clerk and Chief Executive of the City of London has authority over all other City of London officers as is necessary for the efficient management and execution of the City of London's functions. He is also the City of London's principal advisor on matters of policy through the Policy and Resources Committee. The Town Clerk's department at the City of London is responsible for a number of areas of work, including servicing meetings of the Court of Common Council and Court of Aldermen, their committees, sub-committees and working parties. Other areas of work include taking responsibility for investigating complaints against the City of London from members of the public, acting as the Electoral Registration Officer and being responsible for the City of London's public relations, economic development and human resources.
Scope and content/abstract:
Administrative records of the Town Clerk's Department including office accounts, 1733-1898; papers relating to the duties of the Town Clerk, 1817-1837; orders and receipts for payment of fees, gratuities, bills, and for disbursements for counsel for William Wagstaffe, 1676-1687 and Randolph Stacey, 1717-1727; bill books for Court of Aldermen, 1734-1956; general warrant books for payments by Courts and Committees, 1805-1918 and 1937; letter books, 1975-1998 (restricted access); Town Clerk's personal letter books, 1905-1947; general letter files, 1987-1994; letter files regarding departmental reorganisation, 1992 and registers of letters received, 1948-1974.
ACCESS AND USE
Language/scripts of material: English
System of arrangement:
In sections according to catalogue.
Conditions governing access:
These records are available for public inspection, although records containing personal information are subject to access restrictions under the UK Data Protection Act, 1998.
Conditions governing reproduction:
Copyright: City of London
Please see online catalogues at: http://search.lma.gov.uk/opac_lma/index.htm
Appraisal, destruction and scheduling information:
Immediate source of acquisition:
Corporation of London Records Office
Existence and location of originals:
Existence and location of copies:
See also COL/AD: Administration.
Rules or conventions: Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.
Date(s) of descriptions: February 2009