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Imperial College of Science Technology and Medicine

Staff records of Imperial College


Reference code(s): GB 0098 GS, GT

Held at: Imperial College of Science Technology and Medicine

Title: Staff records of Imperial College

Date(s): Created 1907-2000 (ongoing)

Level of description: Series of Imperial College of Science, Technology and Medicine records

Extent: 31 boxes

Name of creator(s): Imperial College of Science, Technology and Medicine


Administrative/Biographical history:

One of the main functions of the Personnel Division is to support Departments in all aspects of their staff management function including recruitment and retention, performance and health and safety. Some central processing services such as pensions, staff appraisal, and administration are carried out by the division.
The Holland Club opened in 1949 as a social club for non-teaching staff, named after Sir Thomas Holland, Rector of the College from 1922-1929. A dining club had been established in 1947, and the two clubs merged in 1962. The Consort Club was established as a joint Imperial College and Royal College of Art dining club.


Scope and content/abstract:

Records relating to Imperial College staff, 1907-2000, comprising administrative, staff clubs and association records, namely staff handbooks, 1963-1973; terms of service, 1918-1963; correspondence relating to superannuation schemes, 1909-1971, including City and Guilds College, 1912-1925; absence regulations, 1929-1939; gratuities, 1931-1971 (GSA);
papers relating to Chairs and Readerships, including correspondence relating to inaugural lectures policy, 1955; lectureships, 1967-1969; Academic and related Staff Joint Committee, 1976-1977; retirement arrangements, 1955-1982; Student Demonstrators, 1973-1979; lists of Research Assistants, 1921-1967; papers relating to Pro-Rectors, 1956-1980; minutes and papers of the Deans and Advisory Committee, 1942-1957, including papers relating to the office of Dean, 1958-1966, wardens' posts, 1957-1984; papers of the Fellowships and Emeritus Professorships Committee, 1932-1979; correspondence of the Honorary Associateship of Imperial College, 1936-1980; papers of the Academic Staff Assembly, including minutes, 1971-1977, correspondence, 1970-1975; papers of the Working Group on the Federal University, 1975-1978;
Canteen Committee minutes, 1960-1962; papers relating to secretaries and clerical staff, 1940-1969; correspondence with the Holland Club, including a history, 1956-1973; correspondence relating to the Newsletter, 1955-1971; Rector's Bulletin, 1950-1971; Rectors' papers, 1938-1981; papers relating to Technical Staff, notably Technician's Committee, including minutes, 1949-1966; University of London sub-committee on training, 1963-1971; pensions, 1955-1968; Training committee, including minutes, 1950-1976; appointments and promotions, 1967-1970; laboratory assistants, 1907-1909 (GSJ);
papers relating to Departmental Superintendants, including minutes, 1962-1970; religious services, 1963-1975; Staff Christian Association, 1955-1972; personnel notes and circulars, 1986-2000; correspondence relating to the Consort Club, 1965-1978; Yacht Club, 1968-1978; Imperial College Wive's Club (later Women's Club), 1975-1998;
papers relating to staff working for external bodies, 1939-1977; correspondence with St Mary's Hospital concerning patents and royalties, 1958-1959; papers relating to the representation of the College at Congresses, 1950-1958; National Fruit and Cider Institute Governing Body, 1925-1983 (GTR).


Language/scripts of material: English

System of arrangement:

The records are arranged in sections as outlined in the scope and content.

Conditions governing access:

Researchers wishing to consult the Archives should first contact the College Archivist, Imperial College of Science, Technology and Medicine, Exhibition Road, London SW7 2AZ, for an appointment.

Conditions governing reproduction:

A photocopying service is available at the discretion of the Archivist. Photocopies are supplied for research use only. Requests to publish original material should be submitted to the Archivist.

Physical characteristics:

Finding aids:

A catalogue is available at the College Archives.


Appraisal, destruction and scheduling information:


Archival history:

Immediate source of acquisition:

Staff records are transferred to the College Archives from Personnel at regular intervals.


Existence and location of originals:

Existence and location of copies:

Related material:

Records of Imperial College relating to South Kensington Institutions (ABM-AK), and the University of London (UL), held at Imperial College.

Publication note:



Archivist's note: Compiled by Julie Tancell as part of the RSLP AIM25 project.

Rules or conventions: General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.

Date(s) of descriptions: October 2000

Associations | Organizations
Clubs | Leisure time activities | Leisure
Educational administrators | Educational personnel | Personnel | People by occupation | People
Employees | Personnel | People by occupation | People
Fellowships | Educational grants
Leave | Personnel management | Organization and administration | Health services administration | Public administration | Government
Pensions | Social security | Social services
Research workers | Scientists | Scientific personnel | Personnel | People by occupation | People
Technicians | Scientific personnel | Personnel | People by occupation | People

Personal names

Corporate names
City and Guilds College
Imperial College of Science, Technology and Medicine
National Fruit and Cider Institute
St Mary's Hospital | Paddington
University of London x London University