Graphical version

Royal College of Obstetricians and Gynaecologists

Publications Management Committee

IDENTITY STATEMENT

Reference code(s): GB 1538 RCOG/B25

Held at: Royal College of Obstetricians and Gynaecologists

Title: Publications Management Committee

Date(s): 1993-2004

Level of description: Collection

Extent: 4 boxes and 1 volume

Name of creator(s): Royal College of Obstetricians and Gynaecologists

CONTEXT

Administrative/Biographical history:

The Publications Management Committee was established in June 1993. Its remit was to be responsible for financial and management decisions relating to publications, including study group proceedings. It was to meet four times per annum, and report to the Finance and Executive Committee. It is serviced by, and oversees the functions of the Publications Department. Presently, the main functions of the Committee are:
- to oversee the financial management of titles published under the imprint of RCOG Press.
- to oversee the work of The Obstetrician & Gynaecologist Editorial Board and the StratOG Editorial Board.
- to receive and approve proposals for new publications to be published under the imprimatur of RCOG Press.
- to oversee the operation of the RCOG Bookshop.
- to receive and approve proposals for new regalia/gifts and to monitor their sales.
- to consider new ventures.
From 1992 the Committee oversaw the work of The Diplomate Editorial Board, until publication was suspended in 1999.

CONTENT

Scope and content/abstract:

Records of the Royal College of Obstetricians and Gynaecologists' Publications Management Committee, 1993-2004, comprising the first minute book of the Committee (1993-1997); loose copies of Publications Management Committee minutes, memoranda and correspondence (1993-1998); Committee correspondence regarding the Diplomate Journal; correspondence, contributors' agreements, authors' details and declarations of interest relating to the production of RCOG information pamphlets and publications (1993-2004).

ACCESS AND USE

Language/scripts of material: English

System of arrangement:

As set out above in Scope and Content.

Conditions governing access:

Open, although restrictions apply for items containing personal information.

Conditions governing reproduction:

Physical characteristics:

Finding aids:

DRCOG: The College Archives holds a card index to DRCOG passes from the 1940s to late 1998. The Head of the Examination Department also has an index to DRCOG passes and failures dating back to the 1940s. A database of DRCOG holders from 1990 is maintained by the Administration Department.

MRCOG: A database of MRCOG holders is maintained by the Membership Services Department. The database does not include Fellows or Members who died before 1990. The College Archives holds card indexes of deceased and living MRCOG holders between 1929 and 1998. The indexes note the date of admission to the FRCOG or MRCOG. A bi-annual Register of Fellows and Members (living only) is compiled by the Administration Department; copies are transferred regularly to the Archives and will be found at A12/1-3.

ODTS (overseas doctors' training scheme): A database of overseas doctors who have applied to sit the MRCOG is maintained by the ODTS Administrator. Once the doctors pass the MRCOG their names are removed from this database and added to the MRCOG database maintained by the Membership Services Department, with an annotation to indicate that they are overseas doctors.

ARCHIVAL INFORMATION

Appraisal, destruction and scheduling information:

Published material and some administrative records produced by the office were transferred to the Archives on an ad hoc basis by the Publications Officer until 1998. From this date, regular transfers of records were established in accordance with Disposal Agreement No 14, agreed between the Publications Officer and the Archivist.

Accruals:

This material is no longer created as a separate series; copy minutes are now submitted to and retained with Council minutes and papers at A2.

Archival history:

Several early catalogues were not transferred and are no longer extant.

Immediate source of acquisition:

Records of the committee are now transferred to the Archives by the Publications Department. The first minute book of the committee was transferred by the Deputy College Secretary.

ALLIED MATERIALS

Existence and location of originals:

Existence and location of copies:

Microfilm copy minutes of the Accreditation Committee, 1981-1984, are at MR/1.

Related material:

Publication note:

DESCRIPTION NOTES

Note:

Archivist's note: Imported from the RCOG catalogue and edited by Sarah Drewery.