IDENTITY STATEMENT
Reference code(s): GB 1538 RCOG/N
Held at: Royal College of Obstetricians and Gynaecologists
Title: Communications and External Affairs
Date(s): 1932-2008
Level of description: Collection
Extent: 4 boxes
Name of creator(s): Royal College of Obstetricians and Gynaecologists
CONTEXT
Administrative/Biographical history:
This area was traditionally the responsibility of the Director of Corporate Affairs. The College employed freelancers for occasional press work until 2000 when they decided to appoint a permanent Press Officer. In 2006 the College set up a Department for Communications and External Affairs, reporting to the Directorate of Corporate Affairs.
CONTENT
Scope and content/abstract:
Records of the Royal College of Obstetricians and Gynaecologists relating to communications, public relations and external affairs, detailing the following activities:
- Public relations: promoting the RCOG to the media and public.
- Press and media relations: liasing with the media, issuing press releases, position statements, organising press conferences, maintaining a register of RCOG spokespersons.
- Parliamentary and government affairs: lobbying MPs and civil servants, organising ministerial briefings and events.
- Issues management: researching the news agenda, forecasting issues that will affect RCOG, managing the socio-political consequences.
- Promoting recruitment into Obstetrics and Gynaecology to medical students and young doctors. The records include: promotional material produced by the College (1980-2008); press cuttings; annual reports from 1932 to the present day (excluding 1934-1938, 1945-1947 and 1949); College position statements and press notices (1987-1993).
ACCESS AND USE
Language/scripts of material: English
System of arrangement:
As above in Scope and Content.
Conditions governing access:
Open, although restrictions apply for items containing personal information.
Conditions governing reproduction:
Physical characteristics:
Finding aids:
RCOG/B3/2 have been indexed and the names of successful candidates will be found in the Index to the Guide to the College Archives.
ARCHIVAL INFORMATION
Appraisal, destruction and scheduling information:
Weeded of duplicate publications, copies of which were already held in the College Archives.
Accruals:
Accruing.
Archival history:
Previously arranged as a series under the Director of Corporate Affairs at RCOG/A13/22, the records at N4/1-11 were moved to N4 in June 2008.
Immediate source of acquisition:
Transferred by Communications and External Affairs in October 2008.
ALLIED MATERIALS
Existence and location of originals:
Existence and location of copies:
A microfilm copy of the minute book at C7/1M is at MR/17.
Related material:
Publication note:
DESCRIPTION NOTES
Note:
Archivist's note: Imported from the RCOG catalogue and edited by Sarah Drewery.
Rules or conventions: Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.
Date(s) of descriptions: January 2009