IDENTITY STATEMENT
Reference code(s): GB 1538 A13
Held at: Royal College of Obstetricians and Gynaecologists
Title: Deputy College Secretary's Office of the Royal College of Obstetricians and Gynaecologists
Date(s): 1962-2003
Level of description: Collection (fonds)
Extent: 4 boxes
Name of creator(s): Royal College of Obstetricians and Gynaecologists
CONTEXT
Administrative/Biographical history:
The position of Deputy College Secretary was established in the late 1970s. The Deputy College Secretary is the head of the College's Administration Department and also provides secretarial and administrative support for all the Honorary Officers. The Deputy College Secretary is responsible for: management and supervision of the department, editorial, production and circulation of all major printing requirements for the College, the RCOG website, public relations, the Fellows & Members database and Admission ceremonies, RCOG publications and the Bookshop, travel for College business, international meetings and congresses, representatives on outside bodies, attendance at Committee meetings, special projects given by Officers. The department services the Consumers' Forum, the Ethics Committee, the Services Board, Joint Standing Committees with other Medical Colleges and associations and related sub-committees, and working parties. The Annual Report, Register of Fellows and Members and The Obstetrician & Gynaecologist are compiled within this department, as are proceedings of study groups and reports of working parties. The department is additionally responsible for the issue of press releases, press conferences and all media contacts. The College has an appointed Honorary Public Relations Officer who is a Fellow of the College.
CONTENT
Scope and content/abstract:
Records of Deputy College Secretary's Office of the Royal College of Obstetricians and Gynaecologists, 1962-1996, including papers relating to College medals, 1962-1982; papers relating to badges of former chairmen of New Zealand Regional Council, Canadian and South African Regional Council, DRCOG candidates, MRCOG prize medal, Court of Patrons' brooch, Vice President's medal, 1962-1985; correspondence and papers relating to admission to Fellowships Ad Eundem, Honorary Fellowships and Court of Patrons, 1975-1989; sample papers preserved from 67 files relating to College representation on outside bodies, 1975-1993; papers relating to the gift of aquarells to the College, 1985-1986; correspondence and papers on the Christmas Lecture, 1980-1996; correspondence concerning National counselling and welfare service for sick doctors, 1985-1990; correspondence and papers relating to the RCOG/RCPATH (Royal College of Pathologists) Joint Report on Fetal and Perinatal Pathology, 1987-1988;
papers relating to International scientific meetings of the RCOG, 1989-1993; correspondence relating to the College Museum, 1990-1994; correspondence and papers of the Press Officer/Assistant to Deputy College Secretary, 1991-1992; papers relating to the European College of Obstetrics and Gynaecology (ECOG), 1990-1992.
ACCESS AND USE
Language/scripts of material: English
System of arrangement:
The records are arranged as outlined in the scope and content.
Conditions governing access:
Open.
Conditions governing reproduction:
Copyright is vested in the College.
Physical characteristics:
Finding aids:
A general index to the files listed in the catalogue of the Archives of the Royal College of Obstetricians and Gynaecologists is maintained in the College Archives; refer to the College Archivist.
ARCHIVAL INFORMATION
Appraisal, destruction and scheduling information:
Accruals:
Further accruals are expected.
Archival history:
Immediate source of acquisition:
Most of the items listed were transferred to the Archives by the Deputy College Secretary's Office.
ALLIED MATERIALS
Existence and location of originals:
Existence and location of copies:
Related material:
The Royal College of Obstetricians and Gynaecologists holds the Honorary Secretary's papers relating to the Court of Patrons (Reference: A7/6/8; records of the Court (Reference: A18); video cassette recording of the Queen Mother's visit on the inauguration of the Court of Patrons (Reference: R5/3); Fellowship Selection Committee papers relating to Fellowships Ad Eundem and Honorary Fellowships (Reference: B3/2); Presidents' files relating to selection of Ad Eundem Fellows, 1990-1994 (Reference: A4/25/92) and Honorary Fellows, 1988-1990 (Reference: A4/25/110); College Archivist's papers on the acquisition of the aquarells (Reference: A10/5); aquarells (Reference: S5); Signed copies of the Annual Report (Reference: H12); Scientific Advisory Committee's papers on the RCOG/RPATH joint working party on fetal and perinatal pathology (Reference: B10/9/14); Fetal and Perinatal Pathology Sub-committee's papers on the working party's report (Reference: B10/11/7); President's files on the international scientific meetings of the RCOG (Reference: A4/25/119-120); records relating to the College Museum (Reference: B10); records relating to British Congresses (Reference: AE6); records relating to the Sims Black professorship (Reference: E10/13).
Publication note:
DESCRIPTION NOTES
Note:
Archivist's note: Compiled by Clare Cowling, revised by Julie Tancell as part of the RSLP AIM25 Project.
Date(s) of descriptions: November 2002