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Administration Department of Imperial College

Identity Statement

Reference code(s): GB 0098 GG
Held at: Imperial College of Science Technology and Medicine
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Full title: Administration Department of Imperial College
Date(s): Created 1908-1991 (ongoing)
Level of description: Series of Imperial College of Science, Technology and Medicine records
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Extent: 7 boxes
Name of creator(s): Imperial College of Science, Technology and Medicine


Administrative/Biographical history:

The key administrative functions of the College are carried out by the Registry, Secretariat, Estates, Finance and Personnel. The Academic Registrar, through the Board of Studies (later the Senate), administers academic matters, student admissions, the approval of courses and syllabuses and student records.The College Secretary services the Court and Council (formerly the Governing Body) and their associated committees.


Scope and content/abstract:

Records of the Administration and Estates Departments of Imperial College, 1908-1991, comprising papers and correspondence relating to the reorganisation of the department, 1956-1957, computerisation of administrative records, 1973-1974 (GG); correspondence relating to the post of College Secretary, 1957-1962, Secretary's notes for Heads of Departments, 1983-1989 (GGB); correspondence relating to the appointment of staff, 1960, 1964 (GGBB); letters and press cuttings relating to the Imperial College management team, 1991 (GGC); correspondence concerning administrative staff salaries, 1964-1965 (GGD); papers concerning college buildings services, 1976, review of Estates section, 1978, organisation of the Planning office, 1957-1962 (GGH); minutes of the Maintenance Staff Committe, 1959-1970 (GGHA); correspondence and papers relating to college publications, 1948-1978 (GGP); papers relating to college stores, including lists and valuation, 1908, 1912, report of the working party, 1976 (GGS); correspondence concerning Telex system, 1965-1980, telephone services, 1967-1980, telephone directories, 1962-[1995] (GGT).

Access & Use

Language/scripts of material:

System of arrangement:

The records are arranged in sections as outlined in the scope and content.

Conditions governing access:

Researchers wishing to consult the Archives should first contact the College Archivist, Imperial College of Science, Technology and Medicine, Exhibition Road, London SW7 2AZ, for an appointment.

Conditions governing reproduction:

A photocopying service is available at the discretion of the Archivist. Photocopies are supplied for research use only. Requests to publish original material should be submitted to the Archivist.

Finding aids:

A catalogue is available at the College Archives.

Archival Information

Archival history:

Created and accumulated by Imperial College of Science, Technology and Medicine during the course of business.

Immediate source of acquisition:

Allied Materials

Related material:

Imperial College Governing Body records (GB), and financial records (GP,GQ), held at Imperial College.

National Register of Archives: Click here to view NRA record

Publication note:

Description Notes

Archivist's note:
Compiled by Julie Tancell as part of the RSLP AIM25 project.

Rules or conventions:
General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.

Date(s) of descriptions:
October 2000

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